All UNC employees are required to complete section 1 of an electronic I-9 (employment eligibility verification) form on or before your first day of work. You will receive an email invitation to complete section 1 prior to your start date. Please make sure to complete section 1 of your I-9 form as soon as possible.

All UNC employees are required to establish an ONYEN. This serves as your email alias (ONYEN@email.unc.edu) as well as your username for most campus systems.

• New employees with no prior affiliation with UNC: please visit https://itsapps.unc.edu/improv/ to create your ONYEN and password. Log in with the Personal Identification Number (PID) provided by your Human Resources Consultant.
• New employees with a prior affiliation with UNC (either as a student or former employee): please reactivate your previous ONYEN and UNC email address by contacting the UNC helpdesk. If you are calling the helpdesk at (919) 962-HELP(4357), please select option 1.

Once you have created an ONYEN, you will need to sign up for the email service using the ITS Self Service Tool using your ONYEN and password.

• If you are assigned a school computer that requires you to use your ONYEN and password to sign in (on the Pharmacy domain), Outlook Exchange (email) and calendar will be automatically configured on your first sign in.
• Users that have computers that do not sign into the Pharmacy domain should use heelmail.unc.edu to access their email online. Campus information on email and calendar, including setting up an alias email address, can be found here: http://its.unc.edu/services/email-and-calendar/.

When you log in to your new Carolina email for the first time, you will be prompted to set up 2-Step verification before you can access your info. Please visit the ITS website for more information about 2-Step Verification and how to use it.

Once you have set up your ONYEN and UNC email address, please forward this formation to your supervisor.

Complete Data Use Agreement form using the UNC email address (you will also need your supervisor’s email address to complete this form).

All School of Pharmacy employees (with the exception of postdoctoral scholars and temporary EHRA Non-Faculty employees) are required to track their hours worked and/or leave taken in the Time and Information Management (TIM) System.

You can access TIM directly at https://unctim.unc.edu/ or through ConnectCarolina after logging in with your Onyen and password.

• Additional information for each appointment type can be found on our time recording page.
• School of Pharmacy’s Overtime Policy for SHRA non-exempt employees

Please contact our TIM Administrator Neeta Vyas if you have any questions or require assistance.

Parking on campus is limited but the School has spaces allocated in various lots across campus. For detailed information about permits and other parking options, visit our Parking page.

For employees new to the Chapel Hill area, there are many things to do and see outside of working hours. The information below contains resources on services and businesses in the local area:

• Things We Wish We’d Known
• visitchapelhill.org

Please reach out directly to your supervisor to confirm the schedule for your first day of work.

All UNC employees are required to present valid documentation to verify their employment eligibility within three working days of their start date. Please make sure to bring your documents (originals) to the meeting with your designated HR representative.

• List of Acceptable I-9 Documents

All UNC employees are required to obtain a identification card, commonly referred to as the OneCard, which provides access to employees on campus to various buildings and services (such as sporting events).

The OneCard Office also provides employees with access to campus recreation facilities at a monthly cost (payroll deducted) of $25. For information on the UNC OneCard, its services, and its location to sign up after your start date, please visit: http://onecard.unc.edu

If your position requires you to work in the Genetic Medicine Building or Marsico Hall, you will also need to request a Medical School ID Badge to allow after-hours access to these buildings. Download the form here and return it to the Photo ID Office at 41 MacNider Hall.

If you are a current visa holder, please see the “Non-Resident Alien” tab for additional information.

Our Immigration Specialist, Neeta Vyas, is available to provide one-on-one information and support to international employees within the School.

All UNC employees are paid via direct deposit. Please be sure to complete and submit the appropriate direct deposit form to Payroll Services (Campus Box # 1260). When submitting this form, you will need to provide a voided check or documentation from your bank that includes your routing and account numbers. Please use a paper clip to attach the voided check to the form (no staples or tape).

• Direct Deposit Form for all SHRA and EHRA-NF employees
• Direct Deposit Form for Faculty, Postdocs, and EHRA Students

SHRA employees are paid biweekly (every other Friday), and EHRA employees are paid monthly (usually the last business day of the month). For information on when you will be paid, please refer to the Payroll Services website for the appropriate pay schedule.

To access our timekeeping system (TIM), view your paystubs, make changes to your tax forms, access payroll forms, update personal information, and enroll in the Office of Human Resources trainings, log into ConnectCarolina and click on the SelfService menu.

Check the UNC directory entry for accuracy and make sure to update your business address and phone number. This can be done through the Employee Self-Service in ConnectCarolina or directly at https://directory.unc.edu (log in with your ONYEN and password)..

Step by step instructions for completing the NC-4 and W-4 in ConnectCarolina can be found here: Accessing Tax Forms.

The following employee types are not able to utilize the online tax forms:

• Individuals filing for tax exemptions (the NC-4EZ should be submitted)
• Employees who reside in another state (the Witholding Allowance Certificate for you state should be submitted)
• Non-resident aliens please reference the “non-resident alien” tab above for information pertaining to tax forms

The NC-4EZ and NC-4 NRA can be submitted to Payroll Services (Campus Box # 1260).

Each January the University produces and distributes the paper W-2 (Wage and Tax Statement) forms to all employees. In addition, employees may view and download current and past copies of their W-2 forms via Self-Service in ConnectCarolina.

Please consider opting out of receiving a paper W-2 form to help the University go green while increasing our efficiency.

The University of North Carolina at Chapel Hill is required to collect employee gender, ethnicity, race, veteran, and disability information to comply with federal laws, executive orders and applicable state laws and regulations. New employees are encouraged to fill out the forms below and return to UNC’s EEO Office to help the University comply with these data reporting requirements:

• Voluntary Self-Identification of Gender, Ethnicity/Race [.doc]
• Voluntary Self-Identification of Veteran Status [.doc]
• Voluntary Self-Identification of Disability [.doc]

Mandatory Training Checklist

If you have questions about any of the mandatory trainings and whether you are required to take them, please contact Angela Lyght.

To be added to the School of Pharmacy listserv, please email the following information to Angela Lyght:

• Your name (first and last)
• Job title
• UNC email address

All new employees will need a photo for the School of Pharmacy website directory. Photos for the school directory are taken every other Wednesday from 2pm to 3pm in 024 Beard Hall (the studio). Walk-ins are welcome; no appointment is needed.

To submit a bio update to your School directory information, fill out this form and submit it to our marketing department via a MarCom request. When submitting your MarCom request, make sure to choose the “Website – Directory or lab page update” option and attach your Bio Information form to the request.

The enrollment deadline for your health and NCFlex benefits is 30 days following your start date. Please make sure to make your selections as soon as possible. Visit https://new.unc.edu/unc-benefits/ for additional information.

Temporary employees are not eligible for University benefits (health insurance, paid time off, holiday leave). However, temporary employees working 30 or more hours a week are eligible to participate in a High Deductible Health Plan through the State of North Carolina Health Plan where monthly premiums are paid for jointly by the employee and the University. Forms to elect/decline coverage are located on the University’s Benefits Forms site.

The School’s Strategic Initiative Six entitled “Our People” requires documentation that 100% of staff participate in at least three days of School- or UNC-based learning opportunities or skill development each year toward a personal training and development goal.

The UNC Eshelman School of Pharmacy provides two types of career training and development programs for all employees:

• Those offered in collaboration with the Training & Talent Development Office of Human Resources, and external vendors when appropriate.
• And a variety of in-house structured learning experiences open to all employees called “Lunch and Learns.”

For more information on this requirement and the available training options, visit UNC’s Organization and Professional Development page.

You have 60-days following your start day to set up your retirement plan. Please visit https://new.unc.edu/unc-benefits/ for additional information